From Hours to Under 5 Minutes:
How AI Agents Transformed Lead Response
22-person staffing agency in Rochester, New York achieves 68% faster lead response, reduces CV screening time by 70%, and generates additional $18,000 placement in first 30 days.*
Executive Summary
The Challenge
Slow Lead Response
Average response time of 4-6 hours causing 40% candidate drop-off
CV Screening Bottleneck
Recruiters spending 6 hours per role manually reviewing unqualified CVs
Scheduling Chaos
25% no-show rate due to manual coordination and lack of reminders
Business Impact
- • Lost 2-3 placements monthly ($36-54K revenue)
- • Recruiter productivity down 35%
- • Client satisfaction declining
Our Solution
Accelerate Lead Response
Drift AI chat engagement with Instantly automated follow-up sequences
Automate CV Screening
hireEZ parsing (Growth plan w/ API) + GPT analysis with ranked Google Sheet output
Eliminate No-Shows
Reclaim.ai automated calendar coordination with intelligent reminder sequences
Measured ROI
Additional $18,000 placement tracked via existing CRM, with weekly performance reports
Implementation Timeline
From discovery to full deployment in 4 weeks
Discovery & Initial Setup
- Discovery call & requirements gathering
- Tool access & account setup
- Success metrics & KPI definition
Core System Integration
- Drift AI chatbot configuration
- Instantly sequence development
- Lead scoring & routing rules
Advanced Automation
- Reclaim booking system setup
- CV screening engine deployment
- Google Sheets integration & workflows
Testing & Optimization
- End-to-end system testing
- Fine-tuning AI responses
- Security & compliance review
Go-Live & Ongoing Management
- Full system activation
- Persevera takes over lead management
- Performance tracking setup & monitoring
Results After 30 Days
Measurable impact across all key metrics*
Lead Response Time
CV Screening Time
Interview No-Shows
Additional Revenue
Candidate Quality
System Uptime
Technology Stack
Client-owned tools, fully managed by Persevera
Drift AI
RequiredLead capture & initial qualification
Instantly
RequiredAutomated follow-up sequences
Reclaim.ai
RequiredSmart calendar booking
hireEZ (Growth Plan)
RequiredCV parsing & API data extraction
ChatGPT
RequiredContent analysis & scoring
Google Sheets
RequiredRanked candidate output
Fully Managed Recruiting Operations
Client owns the software licenses, Persevera manages lead response and candidate screening
Key Learnings
Speed Wins
Sub-5-minute response times dramatically improved candidate conversion rates
AI Screening Quality
GPT-powered content analysis proved more consistent than manual screening
Integration Importance
Seamless tool integration prevented data silos and improved workflow adoption
Planned Expansions
Client Communication Automation
Automated status updates and progress reports
Advanced Analytics
Predictive placement success scoring
Multi-Channel Expansion
LinkedIn and job board integration
* Results measured over first 30 days post-implementation.
Sources: Response times via Drift Analytics | Screening time via recruiter time-tracking | Revenue via placement tracking system | Weekly performance reports
Ready to Let AI Transform Your Recruiting Process?
Let Persevera's AI agents eliminate your lead response delays and screening bottlenecks — fully managed from day one.
Book Your 30-Min Discovery Call